Chief Office Administrator at Uasin Gishu County Government

Job Description

Requirements for Appointment

Bachelors Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;
OR

Bachelor’s Degree Social Sciences plus a Diploma in Secretarial Studies;
Certificate in Secretarial Management Course ;
Certificate in Supervisory Skills Course lasting not less than two (2) weeks from a recognized institution;
Certificate in computer applications from a recognized institution; and
Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities

Take oral dictation
Use e-office to research and process data
Operate office equipment
Attend to visitors/clients
Handle telephone calls
Handle customer inquiries and complaints
Coordinate schedules of meetings and appointments
Coordinate travel arrangements
Ensure security of office records, equipment, and documents, including classified materials
Ensure security, integrity, and confidentiality of data
Establish and monitor procedures for record keeping of correspondence and file movements
Maintain an up-to-date filing system in the office
Prepare responses to routine correspondence
Manage office protocol and etiquette
Manage petty cash
Plan, monitor and evaluate performance of staff against the set targets.