Project Finance Assistant at Adventist Development and Relief Agency (ADRA)

Job Description

Specific Tasks

Verify and ensure complete and proper documentation of field activity-related payments.
Initiate B2C MPESA transfers to project participants in a timely manner.
Track and ensure that all project participants to whom payment is due are paid.
Track and ensure prompt submission of expenditure reports/surrenders by field staff upon completion of an activity.
Verify the expenditure reports/surrenders for correctness and completeness.
Post approved transactions into the SUNPLUS accounting system.
Prepare Admin/Project reconciliations.
Prepare Bank/MPESA accounts reconciliations.
Ensure completeness of JV documentation for filing.
Scan journal vouchers complete with support documentation and file in sharepoint
Promptly file hard copy Journal vouchers into clearly labelled box files.
Obtain and file acknowledgement document (receipt or otherwise) for all payments.
Ensure assets register and inventory listing is updated and reconciled with ledger.
Ensure Staff personal accounts are cleared every month as per policy.
Support in preparation of activity cash flow projections in liaison with the technical project staff.
Support in monitoring the project burn rate for optimal performance
Ensure utilities and office supplies are in constant supply as much as possible.

Desired Competencies and Minimum Qualifications

Education University degree in Accounting or Finance and/or Professional qualification in Accounting.
Experience At least one (3) years’ experience in accounting, preferably in an NGO setting.