Full time Offered Salary :

Roving Secretary (Administrative Assistant) at Embassy of The United States

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Job Description

Duties

  • This is a Full Time position that reports to various sections throughout the Embassy, providing administrative assistance as needed.
  • As directed by Section Chiefs, duties include administrative functions: i.e, draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; and perform other administrative support functions.
  • Works directly under the supervision, direction of the Section Chief and indirectly reports to the Supervisory Human Resources Officer (S/HRO).

Qualifications and Evaluations
Requirements:

Experience: 

  • Two years’ experience in Administrative and clerical office experience is required.

JOB KNOWLEDGE: 

  • Incumbent will need to have a broad knowledge of the Embassy, including all Agencies.
  • The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures.
  • The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative.
  • Must be able to interact with VIP visitors and the Front Office.

Education Requirements:

  • A High School Diploma is required.

Evaluations:
LANGUAGE PROFICIENCY: 

  • English Level IV (Fluent) Speaking/Reading/Writing is required.

SKILLS AND ABILITIES:

  • Attention to detail and accuracy is required as well as proficiency in Microsoft Suite to include PowerPoint, Excel, Outlook and in house applications such as MyData and MyServices.
  • Ability to prioritize and organize tasks to accomplish the workload.
  • Excellent interpersonal and customer service skills are mandatory to develop cooperative working relationships.
  • Could work flexible hours and in different sections at short notice.
  • Requires a TOP SECRET security clearance.

Deadline – 05/23/2023

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