Full time Offered Salary :

Project Manager- Faulu MFB at Old Mutual Kenya. Nairobi

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Job Description

KEY MEASURABLE GOALS

  • Project Scoping and Initiation
  • Projects Change request & Change control.
  • Project Delivery Planning & Execution
  • Business Requirements alignment
  • Quality Management – Training, UAT, Pentests, Solution Design Sessions and SITs
  • Project Expense & Benefits tracking and reporting.
  • Project Risk, Opportunity & Issue Management
  • Stakeholder Engagement- Steerco and Solution Delivery teams
  • Project Governance and Resourcing
  • Team effectiveness- Weekly Stand ups and Feedback sessions

KEY RESPONSIBILITIES

Project Scoping

  • Understand the business requirements/brief and objectives/benefits for a new project and based thereon contract with the project stakeholders on parameters that define the technical and business scope of the project.
  • With the required background from business case / requirements, document the project scope within the PID

Change request & Change control

  • Manage the change control process by undertaking the following:
  • Be aware of potential changes to the baseline scope of the project that may require the initiation of the change control process.
  • Understand and communicate to project stakeholders the impact (i.e., time / cost) of these changes to the project.
  • Initiate the change control process and get necessary approvals.
  • Re-baseline changes to project schedule, plan, business case/benefits plan and costs
  • Ensure change log is updated

Project planning & execution

  • Assist with / co-facilitate initiation engagement and agreement with SME’s / business owners (project stakeholders) surrounding business case translation into project components, approach, key stakeholders etc.
  • Establishes the target project plan.
  • Undertake required analysis to formulate and sign-off the project schedule.
  • Utilize the outcome from the engagement session with Business owners / PM (project stakeholders) as well as the project schedule to augment the PID.
  • Monitor, control and manage the execution of the project according to the plan.
  • Facilitate project meetings and undertake required reporting on project status and performance

Quality Management

  • Confirm and adhere to the quality approach to achieving quality including quality standards, controls and governances, processes and measures and build these into the project plan.
  • Execute on quality components through duration of the project. Correct and / or escalate non-compliance to quality components timeously.

Project Expense & Benefits Management

Undertake sound cost and benefits management and controls of the project through:

  • Sound cost estimation based on effort estimation (project scoping).
  • Refine cost options and engage with PM / business owner (project stakeholders) to finalize the budget.
  • Establish a baseline to control the costs of the project throughout the project life cycle.
  • Facilitate cost-benefit analysis to determine ROI for project.
  • Track benefit metrics as agreed with PM / business owner.
  • Update the project business case with the changing scenarios and plans.
  • Create a robust project budget.
    • Manage budget and monitor expenses and costs.
    • Undertake forecasting and reporting on projected project costs.
    • Undertake monthly budget reconciliations, corrections etc.
  • Instill and drive practices, culture and processes for cost saving and efficiency through the project life cycle

Risk, Opportunity & Issue Management

  •  Undertake ongoing identification, assessment and monitoring of all project risks / opportunities / issues to determine their relevance and impact on the project.
  • Communicate and create awareness of any relevant issues / risks / opportunity with the project team.
  • Facilitate a process with stakeholders to identify and plan sound risk mitigation and contingency solutions.
  • Communicate these to individuals in accordance with the escalation process.
  • Monitor and ensure implementation of these plans.
  • Monitor and drive these solutions to ensure their effective implementation, and update project plans if required.

Stakeholder Engagement

  • Develop a stakeholder management plan that will effectively engage with key stakeholders / vendors relevant to the project over the project life cycle.
  • Execute the stakeholder management plan by engaging, communicating, influencing commitment / alignment for decisions and actions that will ensure project success.
  • Manage competing demands from stakeholders and negotiate conflicts to find workable solutions.
  • Understand and ensure adherence to all governance structures and approval protocols for project decisions.
  • Plan and execute proper project communication processes / management, largely within the project structure, over the course of the project life cycle including communication channels and methods that will be used to share the project performance data, project progress.
  • Ensure there is an appropriate change management plan and process followed for the project.

Procurement & contract management

  • Understand the terms and conditions of the vendor contract(s) being used on the project.
  • Manage cost, quality, and delivery of work, according to the contract terms over its duration.
  • Ongoing vendor and contract management (at an operational level) oversight for the duration of the contract on the project.
  • Address and escalate any issues timeously.

Team effectiveness

  • Build and manage an effective project team in terms of:
  • Positive team culture, dynamics and values, and team conflicts.
  • Resource allocation, skills identification and development
  • Contracting, monitoring, management and delivery of project tasks and outcomes
  • Recognition, motivation and support (wellness)

BANKWIDE AML KYC & CFT RESPONSIBILITIES

  • Communicating and reinforcing the AML-CTF compliance culture established by the board.
  • Implementing and enforcing the board-approved AML, KYC & CFT policy within the Department, Unit or Branch

IT RISK AND SECURITY

  • Coordinate the closure / remediation of all projects related Audit/ IT security issues
  • Facilitate Implementing and enforcing the board-approved IT policies.

Education

  • University Degree, 3 years Relevant Experience, Accredited Project Management Certification e.g., PMP, Prince2, Agile Methodologies

Knowledge and Skills

  • Project management certification e.g., Prince2, PMP, Agile Methodologies
  • Project Management experience with proven expertise in Agile methodologies, concepts, practices, and standards.
  • Experience leveraging software development and team collaboration tools like MS projects, Smartsheet, google spread sheets etc.
  • Empathetic, collaborative, service-oriented attitude of “customer first”.
  • Experience managing technical programs and projects for distributed teams across multiple locations and countries is a plus.
  • Must have strong communication skills – role will be responsible for intra-team and inter-team communication, as well as status reporting and risk event updates, so the incumbent must have strong written and verbal English skills.
  • Flexibility to respond to changing requirements and juggle multiple responsibilities.
  • Must be comfortable working both as part of a team and independently – includes ability to set priorities which accurately reflect the relative importance of job responsibilities and follow through on assignments with minimal direction.
  • This role requires high Emotional Quotient (EQ), comfort in taking ownership, and the ability to understand when escalation is needed.
  • Proven ability to coach and mentor others who are learning project management and Agile practices in a replicable, scalable way.
  • Knowledge and understanding of Core Banking systems is an added advantage.
  • Good data analytical skills, both financial and non-financial Solution.

Experience

  • At least 3 years in implementing and managing projects of which should have been in environments using Industry leading Core Banking systems

Personal Attributes

  • Innovative
  • Team Player
  • Tech Savvy
  • A person of high integrity.
  • Flexible to work during odd hours.
  • Self-starter with ability to go an extra mile.
  • Strong verbal and written communication skills
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