Finance & Administration Assistant at Freedom House

Job Description

PRINCIPAL DUTIES & RESPONSIBILITIES

Maintain accurate financial records by organizing physical and digital files and ensuring easy access.
Reconcile and process invoices, manage accounts payable, and ensure timely payments.
Plan and organize logistics for trainings/workshops. Coordinate meetings, appointments, and travel arrangements for staff and program participants as needed.
Coordinate and maintain relationships with vendors relevant to the implementation of program activities.
Assist with maintaining internal controls to ensure compliance with financial policies and regulations.
Maintain petty cash and ensure timely top up.
Oversee daily office operations, including managing office supplies, equipment, and facilities in the most cost-effective manner.
Serve as a point of contact for internal and external communications.
Provide administrative support to senior management and other departments as required.
Other duties as assigned by the Finance officer.
QUALIFICATIONS:

Education:

Bachelor’s degree in accounting, finance, business, economics, or related field.

Experience:

Minimum 2 years of experience in a finance and administration-related role
Strong ability to communicate effectively in English, Swahili, and Arabic, both verbally and in writing.
Knowledge of MS Office Suite and ERP finance software