Training Logistics Coordinator at TUA (TalentUp Africa)

Job Description

Job Summary

We are looking to hire a Training Logistics Coordinator (TLC) who will play a crucial role in ensuring the smooth operation and success of TUA Training Programs. The ideal candidate will support the Chief of Staff (COS) to coordinate training activities, manage logistics, and support the overall development and facilitation of our training programs.

Responsibilities

Create Training Requirement Document (TRD) (planning, management and execution of logistics) for our training programs
Review and recommend solutions to processes the program
Communicate reports about training program management to the Chief of Staff
Execute, maintain, and manage the training program schedule
Engage closely with the Chief of Staff to help determine the best implementation methods as well as a reasonable implementation schedule, conducting participant follow-up post training, and giving special attention to participants’ needs through all trainings
Providing support for other key activities and events such as implementing purchase plans, comparing prices, handle training programs, researching products/services, and networking with suppliers ensuring that specific tasks are well understood, prioritized, well-coordinated, and to make sure all items purchased are used effectively and efficiently.
Conduct user and market research where required, as part of training discovery
Fully responsible for the Program’s effectiveness and efficiency
Research and benchmark of products/services across locations in Kenya
Secure and manage training locations, this includes negotiating with and managing vendors
Effectively establish program cost and schedule baselines, and create, manage, and report metrics to this baseline
Take ownership in planning, and the execution of the training, answering and responding to outside communications, such as phone calls and emails
Responsible for continuous review, feedback, and measurement to verify the quality of the completed training program and recommend continuous improvement/operational excellence initiatives

Education and Experience

Bachelor’s degree in Business Administration, Operations, Management, or related degree
Must be a Kenyan national
Direct program management experience
At least 3 years relevant experience in organizing and leading projects (training, coordinating and logistics, documentation, monitoring and evaluation)
Excellent communication and interpersonal skills
Experience working in supervised and unsupervised environments
Able to communicate effectively with the management and team members