Senior Records Officer, Central Office at Kenya Power

Job Description

Job Ref. HR: KP1/5B.2/1/3/1674

Reporting to the Chief Records Officer, the Senior Records Officer, will be responsible for Legal, Regulatory and Company Secretarial Services and supporting Management on all related matters concerning the
Company. The key tasks & duties for the position are:

Formulation and implementation of records management policies, procedures and guidelines
Planning and coordination of records management audits in liaison with Quality Management System office
Coordination of substantive records management trainings companywide, including development of records management training materials
Ensuring that records policies and procedures comply with relevant legal requirements and best practices
Planning and coordination of document imaging projects in liaison with ICT Division
Developing and guiding departments and regions in the implementation of records management classification schemes, including their automation
Guiding and implementation of records disposal in line with the approved Corporate
Records Retention and Disposal Schedules (CORRS)
Coordination of Regional Records centers’ operations
Registration and implementation of Records Legal Holds whenever there are audit queries, GOK investigations or Freedom of information requests by the public
Design and coordinate implementation of corporate risk management and disaster planning for the vital records companywide
Undertake any other specialized duties assigned by an authorized officer
Undertake any other duties as may be assigned from time to time.

Appointment Specification

Possession of a bachelor’s degree in information science, Records & Archives Management or other related fields from a recognized institution
Registered Records and Archives Management Practitioner with the relevant professional bodies
Minimum seven (7) years’ experience in the records management function
Proficiency in computer applications
Committed to company vision and values
Creativity and innovation
Good writing and communication skills
Drive for results and achievement
Strategic Thinking
Leadership Skills