Senior Administration Officer, Central Office at Kenya Power

Job Description

Job Ref. HR: KP1/5B.2/1984

This position will be reporting to the respective Chief Administration Services Officer. The key duties and responsibilities will include;

Facilitate the implementation of standards and work instructions towards provision of a safe, suitable, functional and aesthetic built environment and associated support services for intended purpose.
Plan and initiate facility inspections, occupancy, use and condition assessments, review reports, initiate corrective action and participate in development of programs for enhancement of occupant experience.
Plan and initiate maintenance schedules and facilitate planned preventive and corrective maintenance of building components, equipment, and plant such as lifts, pumps, air conditioners and standby generators as well as office furniture and equipment.
Initiate and coordinate provision of facilities support services including office furniture and equipment, space arrangements, mail services, routine maintenance, telephone services, beverage services, parking, cleaning services, garbage collection and fumigation amongst others.
Participate in the development and implementation of workplace solutions and initiatives that provide lasting solutions and resolve emerging issues.Initiate and facilitate implementation of new installation, optimization, replacement and refurbishment of building services, plant and machinery.
Coordinate setting up of offices, implementation of user briefs, compliance with company standards and resolving emerging issues arising thereof.
Facilitate optimal reservation, allocation and distribution of resources and amenities in liaison with internal and external stakeholders.
Initiate and carry out stakeholder engagements for space arrangements, rationalisations and relocations as and when required and coordinate actions with relevant departments.
Implement safety, health and environment guidelines and ensure statutory compliance related to premises and workplaces, and payment of related licenses and permits.
Prepare schedule of materials, specification and bills of quantities for goods and services pertaining to Administration Services function and participating in their purchase.
Verify records and account for inputs and resources provided for provision of facilities support services.
Verify amounts payable and ensure fulfilment with obligations and performance set in respective service contracts, service level agreements, statutory and regulatory requirements ensuring value for money.
Monitor and control recurrent expenditure lines within approved contracts and budget ceilings.
Updating and maintain asset inventory and facilitate updating in respective systems.
Participate in evaluating of overall performance of facilities by gathering, analyzing and interpreting data and metrics for management and decision making.
Providing professional guidance on facilities support services matters.
Safe custody of office furniture and equipment, building installations and plant, administration documents and records.
Appointment Specifications

Bachelor’s Degree in Building Management, Facilities Management, Property Management, Real Estate, Construction Management, Building Construction, Business Administration, Social Sciences or related fields from a recognized Institution.
Postgraduate qualification in project management, property management, facilities management, business administration or equivalent qualification.
Full/Professional Membership of relevant professional bodies. Be a member in good standing.
A minimum of seven (7) years working experience in facilities management
Excellent planning, presentation, evaluation skills
Strategic and analytical thinker
Thorough understanding of Company business
Strong communication & negotiation Skills
Creativity and innovation
Drive for results and achievement
Commitment to Company Vision and Values