Recruitment Specialist at Athena

Job Description

Specific Responsibilities

Collaboration with Hiring Managers
Understand the hiring requirements of a specific role through open communication with the hiring manager
Ensure that all needed information is gathered using the job description template including but not limited to:
Position Summary

Specific Duties and Responsibilities

Post the open position in the Athena Applicant Tracking System tool
Utilize all sourcing channels in searching for a good pool of candidates including online job portals, social media platforms and LinkedIn, referral program, own network
Coordinate with Recruitment Marketing Specialist for any marketing material needed for sourcing initiatives
Processing
Process the pool of candidates in the bucket for a specific position
Administer exams and project tests and/or endorse the applicant to the Test Administrator as applicable
Conduct final interviews
Prepare a corporate profile of each qualified candidate
Endorsement
Endorse to the hiring manager the qualified candidates for the position
Coordinate the availability of the hiring manager to conduct the interviews
Coordinate with the candidate on the interview schedules
Send meeting invites for the scheduled interviews
Ensure attendance of the hiring manager and the candidate for the scheduled interview
Feedback Giving
Get the results of the interview and hiring decision of the hiring manager
Share the hiring results to the candidate via email
Onboarding
Conduct job offer to the chosen candidate
Endorse to 3rd party partner for Background Investigation
Endorse for onboarding
Management of the ATS
Reporting
Regularly submit reports on the status of XP vacancies
Continuous Improvement
Anticipate hiring needs of various Athena departments
Build the reputation of Athena that passive applicants send their CVs even without any actual open positions
Build a database of applicants for Athena corporate positions
Build a database of job descriptions and hiring plans for all existing positions
Develop testing tools on basic skills for administrative functions, supervisory positions, and leadership competency
Develop unstructured questions for the 1st part of the interview (building rapport and validation of Athena culture) and incorporate the structured/behavioral questions for the 2nd part of the interview which will be used by the final interviewers
Stay up to date on current trends, best practices and new opportunities on headhunting and executive searches
Your Metrics
Results
Sense of Urgency = demonstrates a sense of urgency and drives closure of tasks
Project Management = creates and manages project plans to achieve business goals
Timeliness = prompt submission of reports and reply to emails
Quality/Attrition = 90 day retention of new hire
Time to Hire = 30 days for non-working candidates, 60 days for working candidates
Cost per Hire = within budget of the approved CPH
External and Internal Customers
Candidate Feedback = applicant satisfaction during the course of the specific stage of the recruitment process
Hiring Manager = internal customer satisfaction in the hiring process of a specific position
Values
Teamwork – we are one team and shares one vision that gains strength from our professional diversity
Integrity – we uphold strong moral uprightness
Respect – we treat our applicants and our clients with mutual respect, sensitivity and embrace individual diversity
Passionate – we are passionate about recruitment showing enthusiasm, drive and energy while understanding of the needs of our applicants and our clients
Accountability – we take ownership in seizing opportunities and honor our commitments, we use experience and good judgment to support the company
Excellence – we deliver what we promised while working to the highest quality standard
Communication – we ensure clear communication, we encourage open exchange of ideas and opinions
Continuous Improvement – we proactively seek to improve ourselves and our service quality to exceed client expectations with forward-looking ideas
About You

Solid Experience

At least 5 years of work experience in end-to-end corporate recruitment experience
In-depth understanding of recruitment processes and candidate selection processes including boolean passive searches and utilizing job portal
Excellent communication and interpersonal skills
Inherently motivated and professionally persistent
Listening skills and time management
Excellent project management and multi-tasking skills
Creative thinker and proactive problem solver
A police clearance is required for successful candidates and should be readily available once identified for the role