Project Administration & Data Clerk at Equity Bank Kenya

Job Description

Key Responsibilities

1. Schedule meetings, prepare agendas, take minutes, and maintain organized meeting records.

2. Accurately input, update, and maintain project-related data in spreadsheets and databases, ensuring accuracy, completeness, and consistency.

3. Maintain up-to-date project indicators and assist in tracking progress.

4. Assist in compiling simple data summaries and reports for the project team.

5. Support regional project officers in verifying and ensuring high-quality data collection.

6. Process expense claims, and procurement documentation under the supervision of the program coordinator.

7. Support planning and execution of project-related activities, including securing venues, materials, and logistics.

8. Assist in liaising with vendors, consultants, and service providers to facilitate smooth procurement processes.

9. Maintain office supplies and ensure project materials are available and well-managed.

10. Maintain secure digital and physical records for efficient retrieval and reference.

11. Ensure compliance with data protection policies and proper handling of sensitive information.

12. Respond to project-related inquiries and assist in internal and external communication.

13. Perform general administrative tasks such as printing, scanning, organizing, and filing.

14. Perform other related duties as required to support project implementation and operational efficiency.

15. Work closely with the project managers to manage performance effectively to avoid adverse impacts on the project and team morale.

Qualifications

Qualifications & Experience:

· Bachelor’s degree in business, International Development, Project Management, Data Management, or a related business or social science field.

· A certification in Data Entry, Records Management, or project management is an added advantage.

· 3 years of experience in project/programme administration and coordination, data entry and data management

· Experience working with databases, spreadsheets (Excel, Google Sheets), and document management systems.

· Strong proficiency in Microsoft Office (Excel, Word, PowerPoint) and data entry tools.