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Programme Associate at International Development Law Organization (IDLO)

January 15, 2025
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Job Description

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Key results expected.

Provide administrative support to the programme team and ensure process integrity, including:
Support mission preparation, including preparation of Travel Request, visa, etc.
Assist in the on-boarding of new programmes staff, including preparing background readings.
Ensure internal IDLO processes are followed, including preparation and follow-up of Travel Requests, Payment Requests, and Purchase Requisitions.
Draft meeting minutes, including calls with external donors/partners.
Organize and maintain master files of program-related data and materials, programme record files, technical publications, contracts, etc., to be made available to management when requested.
Support the implementation of consistent templates and tools across the various programmes.
Support the coordination of work and information flow between offices (HQ/Field) and support functions (e.g., HR, Office of the General Counsel, Finance, Procurement) focusing on the following:
Support in processing contracts and amendments for Contractors/Consultants. Maintain up-to-date files and alert the Supervisor of action needed to be taken.
Coordinate with Human Resources to ensure that administrative aspects of new hires are processed.
Provide support to programme development, including coordinating among programme teams and support functions.
Coordinate the transmission of draft and narrative reports between offices/units. Initiate the process of obtaining signatures and approvals of documents, including drafting and circulating routing slips.
Assist in the organization of institutional and programme events/courses/external visits/presentations and coordinate with other IDLO departments about these.
Carry out desk research on specific topics to provide input to support the development of new proposals, concept notes, briefing notes, summary status reports, and donor narrative reports, including:
Proposals, concept notes, briefing notes, summary status reports, and donor narrative reports
Provide input into IDLO publications, communications materials, web content, etc.
Job Requirements

Education and Work Experience

A university degree in Development, Law, Business or a similar field is required.
1-3 years of relevant professional experience providing programme support, preferably within international organizations/settings.