Procurement Specialist at TechnoServe Kenya

Job Description

Job Summary:

The Procurement Specialist is responsible for the planning and implementation of all procurement, contracting and disposal processes and activities. The Procurement Specialist shall ensure that these processes and activities are undertaken in a timely and efficient manner, and in accordance with TNS policy and professional best practices and ethical standards.

Main Activities and Responsibilities:

Coordinate project procurement, including sourcing and acquiring assets and equipment as required.
Source quotations, conduct bid analysis, and prepare procurement documents such as Local Purchase Orders (LPOs).
Prepare invitations to potential vendors to compete offers for the purchase of goods or services including posting RFQ’s/ RFP’s, placing adverts for consultants and grants.
Maintain a filing system for procurements to allow for efficient documentation and process audits – including proposal, evaluation, award documents, official contracts and correspondence of all procurements – and maintain the privacy of all staff, consultants and vendors following TNSK policy and local law.
Maintain and update the pre-qualified vendor list, ensuring relevant government and donor compliance of vendors including Tax Compliance Certification, ETIMs and VAT refund ability.
Receive and verify invoices, ensuring timely processing and payment to suppliers.
Prepare and process payment documents, including pro-forma invoices, LPOs, purchase requisitions, and Goods Received Orders for submission to the finance department.
Consolidate and organize contractor engagement documents to facilitate contract procurement and payment processes.
Any other duties as assigned by the Procurement and Operations Manager.

Minimum Skills And Experience Required

Degree in Procurement, Logistics, Business Administration, Finance, Law or other related field
Diploma in CIPS, CPSP-K or equivalent
Membership of a professional body such as KISM, CIPS or equivalent
Minimum 3 years of experience in procurement role
Demonstrated working knowledge of USAID, DfID and or EU procurement and contract procedures
Demonstrated understanding of public procurement legislation, regulations and procedures
High level of organization and efficiency
Clear and concise communication skills
Strong analytical and financial analysis skills
Well-developed computer skills in analysis, report writing and presentation
Fluent in reading, speaking and writing in English.