People, Culture & Safeguarding Officer at African Women’s Development and Communication Network

Job Description

People, Culture & Safeguarding Officer- Ref: FNT/EOI/04/2024

Main Responsibilities / Job Summary (Primary deliverables of role and its scope)

In collaboration with respective Heads of Departments (HoDs), the Executive Director and staff:
Strategic and Operations of Human Resources

Support the development, review and implementation of Human Resource plans, policies and procedures and systems aligned to the operations, Supporting compliance and dissemination of the policies.
Culture and values: Promoting practices that deepens understanding of organisational culture and the importance of values and principles as the overarching framework that determines how FEMNET work.
Support the efforts for nurturing, empowering and motivating work environment consistent with FEMNET values and
In liaison with line managers, support the identification of human resource Human Resources to provide organisational solutions for attainment of organisational strategy and
Lead in the dissemination and communication of; HR Policies and Procedures, Safeguarding and Anti-sexual Harassment, Code of Conduct and other HR related Policies; monitor and report on their
Change Management: Support change management processes for Ensure effective communication to all through the implementation of the changes.

Human Resources Planning, Recruitment and Contract Management

Implement recruitment plans in liaison with Heads of
Coordinate identification of relevant recruitment agencies to source candidates; administer selection
Advise on fair and reasonable staff
Lead staff induction and orientation process- to equip newly recruited with organisational and job information, as well as policies and procedures; and facilitate
Advise and contribute to budgeting for the Human Resources needs of the organisation and provide monthly updates and
Contract Management – Procurement and contracting, disseminating contracts to, fixed term contract staff, consultants and services providers.

Performance Management and Accountability

Lead and ensure execution of performance management process and support implementation including follow up appraisal actions, using such processes to improve staff learning across all
Support capacity building of personnel in effective application of performance management
Coordinate probationary appraisals and PIPs
Talent Development, Learning and Training

Facilitate development and implementation and review of skills/ capacity development and learning
Monitor and maintain up to date records on staff training and costs

Compensation and Benefits

Support and coordinate periodic external compensation and benefits benchmarking and internal job evaluations to ensure market competitiveness and internal equity.
Coordinate development, review, and management of the medical scheme in accordance with policy including negotiation of premiums, benefits, and contracting of service
Contribute to management of the Provident Fund Scheme including timely communication to the fund administrators on membership updates, disseminations and explanations of members statements and payment of
Manage the insurance policies (Group Life, Personal accident/WIBA, Employer liability) including negotiation of benefits and premiums, renewals, and
Seek out wellness programs that can be incorporated into staff wellbeing including management of the welfare fund and related

Staff Engagement and Communication

Advise and support capacity building of line managers on people management and staff
Provide confidential staff counselling and referral where
Promote practices that deepen understanding of organisational culture and values; nurture a motivating work environment consistent with FEMNET values, and staff wellbeing.
Liaise with various offices for staff Event Planning and Co-ordination including staff retreats, staff wellbeing programmes

Human Resources Administrative Support and Reporting

Liaise with various functions to provide necessary Human Resources support and solutions that lead to efficient execution of Human Resources internal processes.
Execute in a seamless and timely manner all Human Resources related requests and employment requirements.
Record Management – Maintain an effective human resources database and ensure that adequate personnel records are kept and updated in a timely manner.
Manage vacation and sick leaves and communicating the same to staff and line managers.
Advise Finance department on changes and staff relating to payroll, separations, re-assignment, promotions, demotions, or any changes affecting salaries and implementation of statutory regulations on Human Resources.
Advise the management on related HR compliance issues.

Safeguarding

Support the implementation of the FEMNET’s Safeguarding Policy and associated protocols.
Deliver FEMNET’S mandatory training workshops to volunteers, employees, consultants, partners and vendors. Deliver on-going refresher training and induction as appropriate.
Follow up with staff, volunteers, and other stakeholders to ensure compliance with safeguarding and child protection protocols.
Undertake or coordinate safeguarding investigations sometimes in challenging environments and to rigorous timescales/ standards, in coordination with the Safeguarding Committee.
Follow up on reported concerns as per the required standards.
Respond to and provide timely support to Programme staff during safeguarding incidents.
Take a lead role in raising awareness about the organization’s safeguarding/PSEAH measures including the Code of Conduct.
Receiving and processing safeguarding concerns and complaints, maintaining effective record-keeping, and facilitating the investigation and case management procedures.
Work with managers to support staff / supervisees in setting safeguarding objectives on annual performance appraisals.
Network with safeguarding/PSEAH of similar organizations through participation in relevant forums (meetings and working groups).

Education and Experience

At least a degree in Human Resource Management, Business Administration, or related field from a recognised university.
Postgraduate qualification in Human Resources Management will be an added advantage.
Professional Human Resources qualification and certifications e.g. CHRM, SHRM, etc.
At least 5 years’ experience as HR Generalist in a non-for-profit organisation
Policy Development, interpretation and implementation of HR and Administrative Policies and Procedures.
Managing staff learning, training and development.
Benefits management and administration.
People management, and counselling skills.
Demonstrable experience in Handling disciplinary processes.
Labour/ legal knowledge /experience and understanding especially Kenyan labour laws; and able to engage in countries where FEMNET may have a staff
Knowledge and experience of change management is an added advantage
Strong understanding of and commitment to preventing sexual harassment, exploitation & abuse, and of Child Safeguarding issues.

Knowledge and skills – Technical

Strong Human Resources and people management skills as well as counselling skills
Exceptional knowledge and understanding of labour laws and employee relations practices
Analytical, critical thinking, logical and systematic in approaching issues, considering alternatives, and making decisions
Excellent communication (orals and written), negotiation, interpersonal skills and relationship building kills.
Hands on with personal drive and ability to respond to issues efficiently
IT skills and HR Information Systems (HRIS)
Public speaking and presentation skills
General HR skills across the HR value chain