Office Administrator II – 35 Posts at National Social Security Fund (NSSF)

Job Description

Job Grade: NSSF Grade 8
Location: Head Office/ Field Offices

This is the entry grade for degree holders in this cadre. An officer at this level will work under the supervision of a senior officer.

Duties & Responsibilities
Specific duties and responsibilities at this level will entail;

Preparing and processing documents;
Composing correspondences for the respective Officer’s signature;
Formatting, proofreading and assembling correspondence reports;
Arranging for photocopies and telephone ‘callbacks’ where necessary;
Screening and forwarding calls, re-routing calls, taking messages and scheduling appointments;
Maintaining the Officer’s diary, coordinating schedules of meetings, appointments, arranges meeting venues and prepares meeting files;
Managing clients’ hospitality and providing backup data as needed;
Responsible for the filing and retrieval system;
Management of office materials and stationery through purchase requisition, and managing imprest for office use; and
Ensuring the security of office records, equipment and documents including classified materials.

Requirements for Appointment
For appointment to this grade, an officer must have:

Bachelors’ Degree in Secretarial Studies or related field from a recognized institution; and
Proficiency in computer applications.