Office Administrator at The National Syndemic Diseases Control Council (NSDCC)

Job Description

Job Purpose

Coordinate office administrative services and gives direction on secretarial and logistics support to ensure the smooth running of all offices activities to achieve the Council’s mandate.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

N/A
Operational Responsibilities / Tasks

Take oral dictation.
Use e-office to research and process data.
Operate office equipment.
Attend to visitors and clients.
Handle telephone calls and appointments.
Ensure security, integrity, and confidentiality of data.
Maintain office diary and travel itineraries.
Handle customer inquiries and complaints.
Schedule meetings and appointments.
Ensure security of office records, equipment, and documents, including classified materials.
Monitor procedures for record keeping of correspondence and file movements.
Maintain an up-to-date filing system in the office.
Prepare responses to routine correspondence.
Manage office protocol and etiquette.

Job Dimensions:

Financial Responsibility

N/A
Responsibility for Physical Assets

Responsible for physical assets assigned to the CEO’s office; fireproof safe, furniture and office equipment.

Decision Making / Job Influence

Operational Decisions
Working Conditions

Performed in an office setting at the Council’s Headquarters with occasional field assignments locally, regionally and internationally.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Bachelor’s degree in Secretarial Studies or its equivalent qualification from a recognized institution.
Professional Qualifications / Membership to professional bodies

N/A
Previous relevant work experience required.

N/A
Functional Skills, Behavioral Competencies/Attributes:

Typesetting skills.
Oral dictation skills.
Planning skills.
Data processing skills.
Communication skills.
Organization skills.
Interpersonal skills.
Knowledge of office protocol.

The individual to be considered shall be of high integrity and able to work within a team. If you fulfill the above requirements, you are invited to submit an application letter together with an up-to-date CV, copies of certificates, testimonials, names, and contacts of three professional referees in a sealed envelope on or before Tuesday, October 24, 2024, 5:00 p.m. to the address provided below.

The Chief Executive Officer

National Syndemic Diseases Control Council

Landmark Plaza 9th Floor

P.O. Box 61307 – 00200

Nairobi

KENYA