Front Office Associate (Law Firm) at Summit Recruitment and Search

Job Description

Key Responsibilities

Handle all visitors and inquiries at the reception desk.
Manage visitors’ appointment schedules.
Welcome and serve refreshments to clients and visitors.
Maintain a contact list for all clients and/or visitors.
Undertake switchboard duties; answer and manage all telephone calls in a courteous and professional manner, redirect calls to the intended recipients, respond to general enquiries, take and relay messages for members of staff.
Receive, acknowledge, sort and distribute all incoming and outgoing mail and documents.
Record and dispatch all outgoing mail.
Manage the boardroom and meeting rooms bookings.
Ensure the reception area, meeting rooms, and boardroom are always neat and clean.
Represent the firm in a modest and professional manner.
Typing or drafting correspondence.
Perform any other duty assigned by the Supervisor in line with the Administrative Assistant role.
Qualifications

Must have a relevant Bachelor’s Degree.
Must have not more than one year of experience in Front Office Management.
Must have excellent communication skills.
A positive attitude and strong interpersonal skills.
Ability to prioritize work and manage time effectively.
Excellent organizational skills.
Proficiency in MS Office.
Honest, trustworthy, and experienced handling multicultural clientele.
High level of organization, multitasking, and timeliness.
Experience working in a busy and fast-paced environment.