Executive/Personal Assistant at Kenindia Assurance Company Limited

Job Description

Main Purpose of the Job – (Job Summary)

To provide administrative support, customer service and client retention to the Chief Executive Officer/Managing Director through conducting and organizing administrative duties and activities including receiving and handling of information.
Main Responsibilities

Providing comprehensive administrative support to the Chief Executive Officer/Managing Director as directed.
Scheduling and Calendar Management for appointments, meetings, and travel arrangements while prioritizing urgent matters.
Taking minutes and ensuring follow-up on action items for the meetings.
Maintain confidentiality regarding sensitive information and communications.
Consulting with internal and external stakeholders on behalf of the Chief Executive Officer/Managing Director.
Coordinating logistics for board meetings and other significant events, including agenda preparation and minute-taking.
Developing and maintaining an effective office management system, including filing and record-keeping.
Providing support to the Chief Executive Officer/Managing Director on all projects as directed.
Coordinating the kitchen staff and office drivers to ensure efficiency.
Processing all required documents for expatriate officers when onboarding or ending their secondment with the company, that is work permits, visas, travel documents, regulatory requirements and all other relevant documents.
Compiling all the operation data as required by Chief Executive Officer/Managing Director
Job Specifications

Academic Qualifications

Bachelor of Secretarial Studies/Business Management
Professional Qualification

Diploma in Secretarial Studies
Some legal knowledge would be an added advantage
Proficient in Microsoft Office
Relevant Experience

5 years of relevant experience