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Director of Finance, Operations, and Administration, USAID/Kenya – Digital Health Ecosystem Activity at Palladium International

September 26, 2024
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Job Description

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Primary Duties and Responsibilities:

The Director of Finance, Operations, and Administration will be responsible for the following:

Oversees program operations including, but not limited to, accounting/finance, human resources, logistics, procurement, and sub-contracts / sub-awards.
Manages the project’s financial operations and financial reporting, providing guidance and technical assistance to financial management personnel.
Conducts financial analysis in areas such as forecasting, budgeting, engaging in cost reduction analysis, and reviewing operational performance.
Ensures that all applicable regulations, guidelines and legal requirements are met in the execution of financial operations.
Develops internal control measures, conducts internal financial audits, and coordinates external financial audits.
Prepares budgets for annual work plans and financial reports for USAID.
Supervises the administrative team to ensure all operations, administrative and contractual activities and expenditures follow compliance and cost principles, are tracked and completed in a timely matter, and are consistent with relevant requirements and policies of the donor agency.
Ensure timely financial reporting for annual budget planning, project budget modification, pipeline monitoring, subaward budget review, audit reviews and assessment processes.
Oversees and provides supervision and guidance to finance and administration teams and encourages a collaborative, cohesive working environment.
Develops the financial management capacity of all relevant staff and sub-awardees.
Ensures that the project is compliant with donor regulations, award requirements and conditions, Palladium policies and local laws.

Key Competencies Required:

Masters degree in business administration, finance or a related field in international business management, finance, accounting and/or auditing experience.
An ACA/ACCA/CPA or other recognized professional accounting qualification.
At least seven (7) years of progressively senior experience in accounting, auditing, finance, or business management with a recognized organization. Prior experience in a senior financial / operations management role on a United States Government-funded program highly preferred.
Experience managing $10 million or more per year.
Proven expertise in finance, accounting and auditing, including grants management, financial planning, monitoring of grant compliance and management and the establishment of internal controls.
Solid understanding of USAID rules and regulations governing project compliance, procurement, granting and financial management.
Progressively responsible experience supervising project operations, including human resources, procurement, and sub-contracts or sub-awards.
Demonstrated experience in supervision finance and/or operations staff members.
Demonstrated strong management, coordination, teamwork, and planning skills.
Extensive knowledge of and experience with accounts payable and receivable accounting systems and accounting software.
Knowledge of Kenyan and English labour and tax laws and reporting procedures.
Advanced written and verbal communication skills in English. Verbal communication skills in Swahili highly desirable.
Proficiency in MS Excel and other relevant computing applications.
Must be willing to live and travel within Kenya.