Administrative Coordinator at Sama

Job Description

Key Responsibilities

Ensure all administrative critical services are running smoothly and escalate problem areas on time.
Manage all outsourced critical services.
Ensure scheduling of staff transport is done in a timely and precise manner.
Receive communication from external parties and ensure it gets directed to the relative department and where required provide feedback.
Ensure reconciliation of meal and transport deductions is done on time and any errors are rectified before payroll closing.
Verify and reconcile all admin related vendor invoices and liaise with Finance for payment.
Maintain records for stock levels of office supplies and liaising with Procurement Team for purchase.
Facilitate planning of logistics for all company events including sitting on planning committees where required.
Work closely with all other departments to ensure that the admin department provides a clean, safe and friendly working environment to all staff at all times.
Work with the IT department to create and manage a meeting room scheduler including managing access to restricted areas.
Create and provide periodic and ad hoc reports.
Manage and supervise the Admin Assistant Team.
Any other duties as may be assigned from time to time.

Minimum Qualifications

Degree in Business Administration or equivalent.
Proven minimum of 2 years supervisory experience in a reputable organization.

Good To Have

Experience with MS Office applications with strong proficiency in MS Word and MS Excel
Solid knowledge of office procedures
Knowledge of people management skills
Flexible to work various shifts