Administrative Assistant at Africa Uncensored

Job Description

Key Responsibilities

Administrative & Digital Support

Manage day-to-day office tasks: filing, data entry, document management.
Handle internal/external correspondence (email, phone, physical mail).
Create and manage forms and shared digital tools as needed by HR/Admin and other departments.
Maintain digital systems (employee records, leave trackers, form repositories).
Handle internal and external communications professionally
Maintain physical and digital filing systems

Contract Support and Documentation

Draft basic contracts (including for consultants, suppliers, and temporary staff),
Coordinate with the Projects team to ensure alignment on staff needs and deliverables.
Track contract timelines (renewals, expiries) and ensure documentation is complete.
Ensure proper filing and archiving of executed contracts (both soft and hard copy)

Office & Operations Coordination

Maintain inventory and order office supplies.
Coordinate office repairs, maintenance, and cleanliness.
Prepare reports and internal documents as needed.
Assist in organizing events, workshops, and handling travel logistics
Support HR with staff coordination tasks
Perform other clerical duties as needed

Team & HR Support

Support recruitment processes (scheduling interviews, processing onboarding documents).
Assist in internal event organization and staff welfare logistics.
Step in for the HR Manager in daily administrative tasks when they are unavailable
Assist with procurement, petty cash, and office supply management
Support HR with onboarding and offboarding

Qualifications

Diploma or degree in Business Administration, Office Management, or a related field
Proficiency in productivity and collaboration tools (Google Workspace, Microsoft Office, Airtable, etc.)
Strong digital literacy and ability to quickly learn internal systems
Excellent verbal and written communication skills

Experience

Minimum of 3 years of work experience in a busy office environment, preferably in an administrative or Executive Assistant role.
Experience in contracts administration or support is a plus
Ability to multitask and prioritize tasks effectively

Skills

Strong interpersonal skills and a positive attitude
Ability to work independently as well as within a team
Strong organizational and multitasking abilities
Excellent written and verbal communication
A high degree of discretion and confidentiality
Interest in media, journalism, or nonprofit work is an added advantage