Administration Officer in Charge of Security, Facilities Maintenance and Transport at St. Paul’s University

Job Description

PURPOSE OF THE ROLE:-

To provide support to the University by ensuring that Transport, and General Maintenance of Facilities, Grounds and Security Sections are effectively and efficiently delivered. The job holder will also coordinate general safety and security of all staff/ students/facility and property in the University

KEY RESPONSIBILITIES AND DUTIES/JOB SPECIFICATIONS
SUPERVISION

Supervise and provide guidance to employees under the Section
Monitor, note staff work attendance and subsequently make work output report of each staff under your supervision.
Make reports related to such staff performance.
Conduct regular and annual performance appraisals.
Listen and act on any work-related concerns of staff under the section.
Keep a monthly record of the work attendance of staff under the section.

TRANSPORT

Ensure all university motor vehicles are in good mechanical condition.
Ensure all bookings are recorded and attended to by the drivers in good time.
Ensure vehicles are released as per the various bookings.
Ensure University vehicles are fueled and those without fuel requisitions are raised.
Liaise with drivers in ensuring that servicing is done in a timely manner.

MAINTENANCE OF FACILITIES

Receive and attend to all maintenance needs of buildings, offices and facilities.
Raise requisitions to procure necessary materials.
Ensure the University buildings are maintained at all times.
Ensure facilities conditions are frequently appraised and repairs and remedial maintenance taken.
Make pro-active proposals of how to undertake maintenance.
Undertake supervision of extension and development works.
Ensure maintenance for all equipment and machinery.

MAINTENANCE OF GROUNDS

Ensure all University grounds are kept clean, neat and hygienic at all times.
Ensure lawn, flowers, pathways, and fences are clean and in good condition.
Ensure that off campus grounds/staff house compounds, road reserve areas are kept clean and are no-littering areas at all timesKeep a timely schedule of when such works are to be undertaken.

UTILITIES

Ensure the University water supply is adequate and reliable at all times.
Ensure the University water is only used for domestic purposes.
Check and maintain water flow systems.
Ensure the University is adequately supplied with electricity.
Ensure that water electricity bills are raised and tabulated for timely payment.
Attend promptly and report any breakdown of water and electricity supply.

SECURITY MATTERS

Oversee all university security matters and supervise daily activities of the internal staff provided by the hired security firm
Work closely with the internal and outsourced security supervisors to maintain a catalog of security human resources and their assignments.
Implement and communicate security policy and SOPs to the users.
Prepare reports regarding security service providers’ performance and accountability.
Work in liaison with the law enforcement agencies on matters related to the University security.
Coordinate all security activities in conjunction with relevant offices, whenever there are functions/activities in the com- pound or outside.

STUDENTS DISCIPLINE, SECURITY AND SPORTS IN LIAISON WITH DEAN OF STUDENTS

Attend the University students’ disciplinary committee meetings.
In liaison with other University sections inculcate a culture of positive attitude and responsible behavior in students.
Work with relevant offices in responding to discipline and security emergencies in the hostels (24-hours a day).
Assist in sports activities where such may be required by the department.

REPORTING AND UPDATES

Making and generating regular reports of the completed and ongoing work in the campuses to the supervisor.
Making regular short-term plan reports to the supervisor.
Any other duty as may be assigned from time to time.

EDUCATION AND EXPERIENCE REQUIRED

Relevant University degree preferably in Administration, Sociology, Facilities Management, Health & Safety, Criminology.
Post graduate qualification will be an added advantage.
At least 3 – 5 years progressive experience in the areas cited in the job description preferably in an Academic Institution.
High level discipline, integrity, responsibility, discipline, interpersonal skills, team player, and must have good presentation skills.
Resilient and able to withstand demanding work environment, working long hours, out of duty calls and sacrifice

KEY COMPETENCIES AND SKILLS

Strong leadership skills.
Good analytical skills and reporting skills.
Good interpersonal skills.
Team Player with strong organizational skills.