Administrative Support Assistant at United Nations Environment Programme (UNEP)

Job Description

Duties and Responsibilities
Under the direct supervision of the Senior Administrative Assistant, the incumbent will support the Directorate’s administrative functions, more specifically:
1. Provide support in ensuring that financial resources are utilized to implement activities in accordance with the programme budget and allotments issued for the Division.
2. Assist in monitoring and reviewing budget commitments and expenditures by conducting regular and special reviews to assess progress of actual work versus the Unit’s budget.
3. Assist in regular reconciliation of the Consultant’s Spreadsheet to ensure all expenditures and down payments are recorded.
4. Assist in ensuring the filing and tracking tools are updated in the Team’s Folders for administrative documents.
5. Provide support in documentation required in the recruitment of consultants, individual contractors, UN volunteers and interns to support the work of the Policy and Programme Division.
6. Provide effective day-to-day operational support to the Policy and Programme Division Administrative Office.
7. Provide flexible and ad hoc support for administrative duties, as and when required and perform any other related tasks assigned by the supervisor.

Qualifications/special skills
Applicants must meet one of the following requirements:
(a) be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher);
(b) be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelor’s degree or equivalent).
(c) Applicants should have good knowledge of standard software applications, especially MS Word, MS PowerPoint, and MS Excel.
Preferred area of study: Bachelor’s or Master’s in a field relevant to Administration, Finance, Accounting, Audit, Human Resources, Procurement or related fields. Strong Communication, Client Orientation and Teamwork skills are required.