Principal Administration Officer at County Assembly of Kisumu

Job Description

The entry and training grade for this cadre.

Basic Salary- Ksh. 60,580
House Allowance Ksh. 25,500
Commuter Allowance Ksh. 8,000

Duties and Responsibilities

Reporting to the Assistant Director – Administration Services, duties and responsibilities will entail:

assists in development and implementation of administrative plans and policies;
coordinating of service delivery at the county assembly;
supervising Administration Officers I and II, Senior Administration Officers and Chief Administration officers and offer professional guidance;
guiding on implementation of departmental initiatives, projects and programs;
develop and maintain policies, rules, standards and procedures governing administration services;
providing appropriate advice on matters relating to the Administration Department of County Assembly;
interpreting and implementing strategies, policies, and standards pertaining to Administration services of the County Assembly;
procuring and effectively managing contracts relating to cleaning, mail/parcel delivery;
implementing statutory requirements relating to maintenance of the County Assembly’s buildings and installations;
coordinating repairs and maintenance of office equipment;
ensuring prompt delivery of mail and execution of messengerial services;
ensuring prompt settlement of utility services bills;
coordinating the execution of third party service contracts e.g. cleaning and security services;
Coordinating planning and allocation of working tools and equipment;
allocating of office and parking spaces; controlling the telephone expenditure in line with approved budget ceilings; overseeing auxiliary and courier services;
liaising with Supply Chain Unit for the procurement of telephone lines for officers, calling cards, scratch cards and any components related to this service;
oversees efficient and effective utilization of assembly assets and equipment;
provide input in the preparation of the departmental budget; and
ensuring safety and security of assembly assets and equipment such as vehicles, furniture, computers, kitchen and cleaning appliances etc.

Requirements for Appointment

For appointment to this grade, an officer must have:

Served in the grade of Chief Administration Officer for a minimum period of three (3) years;
Bachelor’s Degree in any of the following disciplines: Social Science, Business Administration, Public Administration or any other equivalent qualification from a recognized institution;
Certificate in Senior Management Course lasting not less than four (4) weeks from a recognized institution;
Proficiency in computer application;
Registration with a professional body with membership of good standing; and
Demonstrated managerial, Administration and professional competence in work performance and results.

How to apply:
Interested candidates fulfilling the required qualifications should submit their application through Post
Office, email or by hand delivery, clearly indicating the position and vacancy reference number, on both
the cover letter, envelope and email applications, together with County Assembly Service Board
Employment Form, a detailed CV, copies of academic & professional certificates, national identity card,
names and telephone contacts of three referees, so as to reach the Board by Tuesday at 5:00 PM, 16
th
September, 2025, addressed to:
Clerk of the Assembly/ Secretary, County Assembly Service Board
County Assembly of Kisumu,
P.O Box 86 – 400100,
Kisumu
Email: kisumuassembly@gmail.com
Detailed job descriptions and specifications for the above positions are available in at the Assembly`s
website: www.kisumuassembly.go.ke

MANDATORY REQUIREMENTS FOR ALL POSITIONS
Applicants MUST provide the following documents on application:-
1. A Signed application letter;
2. A detailed Curriculum Vitae indicating current and previous employers, positions held, level of
education, notice period required to take up appointment and names of at least three professional
referees;
3. Copies of academic and professional certificates; and
4. Copy of National Identification Card or Passport.

IMPORTANT INFORMATION TO NOTE:
1. Candidates should provide all the details requested for in the advertisement. It is an offence to
include incorrect information in the application;
2. Only shortlisted and successful candidates will be contacted;
3. Canvassing in any form will lead to automatic disqualification;
4. Shortlisted candidates shall be required to produce originals of their National Identity Card,
academic and professional certificates during interviews; and
5. It is a criminal offence to present fake certificates/documents.

ONLY SUCCESSFUL CANDIDATES WILL BE EXPECTED TO PRESENT THE
FOLLOWING CHAPTER SIX CLEARANCE CERTIFICATES: –
1. Valid Certificate of Good Conduct from the Directorate of Criminal Investigations;
2. Valid Clearance Certificate from Higher Education Loans Board (HELB);
3. Valid Tax Compliance Certificate from Kenya Revenue Authority (KRA);
4. Current Clearance from the Ethics and Anti-Corruption Commission (EACC); and
5. Current Report from an approved Credit Reference Bureau (CRB).
County Assembly of Kisumu is an Equal Opportunity Employer and is committed to implementing the
provisions of the Article 232 (1) of the Constitution on fair competition and merit, representation of
Kenya’s diverse communities and affording equal employment opportunities to men and women,
members of all ethnic groups and persons with disabilities. THEREFORE, PEOPLE WITH DISABILITIES, THE MARGINALIZED, THE MINORITIES AND FEMALE CANDIDATES
ARE ESPECIALLY ENCOURAGED TO APPLY INCLUDING STAFF MEMBERS OF THE
SERVICE. Applications without the relevant qualifications, copies of documents/details as sought for
will not be considered. Any form of canvassing and giving false information shall lead to automatic
disqualification. ONLY SHORTLISTED CANDIDATES SHALL BE CONTACTED.
NOTE: The positions are open to KENYAN CITIZENS ONLY.