Terms of Reference for Workshop Facilitator and Documentalist at Islamic Relief

Job Description

For the Workshop Facilitator:

Design and guide a structured, interactive, and participatory learning process.
Facilitate critical reflection and experience sharing among country teams.
To facilitate in-depth discussions on key thematic areas including climate adaptation, resilience, programme effectiveness, efficiency, and impact.
Manage group dynamics and ensure inclusive participation, synthesize key lessons and recommendations.
To guide participants in concentrating evidence-based lessons and co-creating actionable recommendations for future programming.
Support co-creation of actionable Lessons Learned Framework.
For the Documentalist:

To accurately capture all workshop proceedings, including plenary discussions, group work outputs, presentations, and key participant reflections.
Document presentations, group work, and plenary sessions.
capture quotes, success stories, visuals, and key reflections.
Produce a detailed workshop report and a consolidated Lessons Learned Document.
To produce a comprehensive, well-structured, and professionally presented Lessons Learned Report that captures the workshop’s outcomes and serves as a key knowledge product for Islamic Relief.
Final Lessons Learned Report (Final Lessons Learned Report (including design/layout)

If we could Suggest a required structure, for example:

Executive Summary
Introduction & Workshop Methodology
Key Thematic Lessons (e.g., Climate-Smart Agriculture, Women’s Empowerment, Youth Engagement, WASH, Governance)
Success Stories & “What Worked Well”
Key Challenges & “What Did Not Work”
Actionable Recommendations for Future Programming (categorized by theme and level – e.g., project design, country-level, regional-level)
Annexes (Agenda, Participant List, etc.)
Approved report (incorporating feedback)
15 Dec 2025
Duration and Level of Effort

Pre-workshop preparation and review – 3 days
Facilitation/documentation during workshop – 4 days
post-workshop synthesis and reporting – 3 days
Total (each consultant): 10 working days
The consultant is expected to propose the amount of time they need for the assignment.
Qualifications and Experience

Workshop Facilitator:

Advanced degree in Climate Change Adaptation, Food Security, or related field.
Minimum 10 years’ experience in multi-country resilience and livelihood programs.
Strong background in climate-resilient agriculture and adaptive programming.
Demonstrated experience in participatory learning and outcome harvesting. and working in multi-cultural environments.
Excellent communication and facilitation skills.
Familiarity with the East African context and the challenges of pastoralist/agro-pastoralist communities is highly desirable.

Documentalist:

Bachelor’s degree in development communication, MEAL, or related field.
Minimum 7 years’ experience documenting workshops or conferences.
Strong analytical and writing skills.
Proficiency in MS Word, PowerPoint, and layout design.
To synthesize discussions into clear, actionable narratives.
Experience in producing knowledge products (e.g., learning briefs, case studies, capitalization reports) for development projects, not just event reports.
Experience with visual facilitation or graphic recording is a strong advantage.