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Deputy Registrar (Academics) – Grade 14 at Tom Mboya College

January 14, 2025
Urgent
Application ends: March 15, 2025
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Deadline date:
March 15, 2025

Job Description

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Requirements for Appointment

Must have:
Minimum fifteen (15) yearsโ€™ cumulative relevant work experience, out of which three (3) must have been at the level of Senior Assistant Registrar (Academics) grade 13 or equivalent
Masterโ€™s degree in any of the following disciplines: Education/ Social Sciences/ Business Administration or equivalent qualification from a recognized and accredited institution
Bachelorโ€™s degree in any of the following disciplines: Education/ Social Sciences/ Business Administration or equivalent qualification from a recognized and accredited institution Certified Secretary (CS) Final or equivalent qualification from accredited examination body
Registered with the relevant professional body with a valid membership/practicing license
Proficiency in the relevant computer applications

Duties and Responsibilities

Provide overall direction, coordination, and smooth running of the academic department within the University
Supervise, coach, and mentor staff within the academic department
Ensure the effective coordination and implementation of academic affairs across the University
Spearhead and supervise the admissions and examination processes
Facilitate the issuance of student certificates and transcripts
Coordinate the formulation and implementation of the strategic plan for the division in alignment with University objectives
Set and oversee the implementation of Performance Contract (PC) targets within academic department
Oversee adherence to Quality Management Standards (QMS) for performance management systems
Provide secretariat support to the University Senate and standing committees of the Senate
Facilitate secretariat services for the student disciplinary process, student orientation, and graduation
Circulate Senate resolutions and ensure proper documentation
Ensure timely submission of reports within the academic department
Serve as the custodian of all records within the academic department
Exercise overall control and oversight of the Student Management Information System
Plan, formulate and manage the departmental budget to ensure efficient use of resources
Facilitate the clearance of students to vie for student elections
Coordinate and implement quality audits to maintain high standards in academic services
Coordinate the marketing of academic programs to attract and retain students
Develop, evaluate and oversee academic systems and processes in line with best practices
Coordinate scheduling, meetings and appointments for key university functions
Analyze and review reports for effective decision-making
Perform any other relevant duties and responsibilities as may be assigned by the supervisor from time to time

Applications should be accompanied by a detailed up to date curriculum vitae, certified true copies of academic and professional certificates, National Identity Card or Passport, together with testimonials and other relevant supporting documents.
Qualified candidates must submit ten (10) hard copies of their application, clearly indicating the reference number of the position applied for, to the address below. Applications must be received on or before Tuesday 4 th February, 2025 by 5:00 PM (1700hrs): Address to:
The Vice-Chancellor

Tom Mboya University

P. O. BOX 199 – 40300

HOMA-BAY

Recommendations from at least three (3) referees should be sent separately under sealed envelopes on or before the advertisement deadline to the address above.
Further to the above, candidates appointed to the above positions will be required to present valid clearance from the following institutions:
Kenya Revenue Authority (Tax Compliance Certificate);
Higher Education Loans Board (Clearance/Compliance Certificate);
Ethics and Anti-Corruption Commission (Self-Declaration Form);
Credit Reference Bureau (Credit Report and Certificate of Clearance); and
Police Clearance Certificate.
Terms of Service

The terms for the advertised positions will be on permanent and pensionable terms.
NOTE: Tom Mboya University (TMU) is an equal opportunity employer committed to inclusivity and diversity. The University welcomes applications from individuals of all genders, ethnic backgrounds, and persons living with disabilities. Therefore, women, persons living with disabilities, marginalized groups and minorities are encouraged to apply. Please note that canvassing will result in automatic disqualification. TMU does not charge any fees at any stage of the recruitment and selection process. Only shortlisted candidates will be contacted.