Full time Offered Salary :

Front Office Assistant at University of Nairobi

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Job Description

Job Specifications

The duties and responsibilities at this level will entail:

  • Collection and delivery of mail and other documents/packages or materials as required from and to the post office, government agencies, and other organizations.
  • Sorting, packaging, delivery and pick up of mail from various offices on the premises at regular intervals.
  • Maintenance of records as required.
  • Support the office of the director and researchers in everyday activities
  • Monitor and report any faults relating to office equipment and furniture.
  • Operate photocopying and printing machines, and filing.
  • Ensure the offices, and meeting rooms are clean and all equipment are in good working condition. Organize office tables and surfaces in an orderly manner
  • Any other duties as may be delegated by the supervisor.

Person Specifications

For appointment to this grade, a candidate must have the following requirements:

  • At least Grade C+ at KCSE and a diploma in a relevant field (Undergraduate degree in social sciences or related disciplines and form a recognized university is an added advantage)
  • Have adequate comprehension skills to understand instructions
  • Must be computer literate; and have excellent skills in MS Word, Excel, and PowerPoint
  • Maintain high standards of confidentiality and is highly trustworthy
  • Ability to perform a variety of standard office related tasks
  • Good interpersonal, Communication, and Organizational skills
  • Consistently approaches work with energy and a positive, constructive attitude.
  • Focuses on results for the client and responds positively to feedback.
  • A valid certificate of good conduct.

Key Skills and Competencies

  • Planning and organizational skills;
  • Ability to work with flexibility on several tasks simultaneously;
  • Communication skills;
  • Team player.

Terms of Employment

Employment will be on one-year renewable terms (with 3 months’ probation period) depending on availability of funds. Gross monthly salary attached to this post is Ksh.33,800 – 41,900

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