Full time Offered Salary :

Emergency Response Coordinator at Plan International

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Job Description


Program Management – 35%

  • Leading the program team in implementation of the emergency response.
  • Overseeing emergency program start-up and ongoing program management and administration of teams across field locations.
  • Initiating and lead needs assessments, coordinate rapid learning as necessary to feed into project adaptations
  • In collaboration with the MERL team, supporting the development of strong data collection and monitoring & evaluation plans within each component, including developing logical frameworks and indicators.
  • Ensuring that program implementation is responsive to communities and partners and consistent with Plan International’ relevant program guidelines, principles, values, quality standards and strategic plan.
  • Ensuring that beneficiaries are effectively targeted according to established vulnerability criteria.
  • Developing program implementation strategies, including partnership frameworks, beneficiary targeting and distribution process.
  • Ensuring program implementation is on time, target and budget, using effective M&E systems to reach desired impacts.
  • Providing accurate routine reports, document results and maintain detailed records of program activities
  • Supporting the Plan International Kenya Country Office with Emergency Preparedness Planning

External engagement and representation (30%)

  • Attend response coordination meetings providing feedback and analysis to the CMT with recommendations for implications for longer term development planning.
  • Represent Plan International in different technical working groups at County, Sub-County level and ward level this includes representation of Plan in the CSG and devolved meetings to the community level
  • Participate fully in County, Subcounty and Ward level sectors and working groups ensuring the represent the interest of Plan International and how Plan can add value.
  • Maintain a high level of external visibility, communication and contact at the county, sub county and ward levels.
  • Build and strengthen working relations with local structures (local administration, schools, facilities among others) and ensuring visibility of Plan International where we have interventions
  • Identifying, building and managing collaborative partnerships with consortium partners, sub-grantees, donors, local governments and other stakeholders.
  • Representing Plan International programs with national and international media and participate in community activities as appropriate
  • Build working relations with likeminded organizations CSOs including INGOs, LNGO, community-based structures such as faith-based organizations working with community on drought response, exploring opportunities for Plan value add.
  • Explore areas of potential partnerships and engagement with the hunger crisis response with a view of longer-term engagement.

Monitoring and Reporting of the project 10%

  • Develop a work plan, monitoring plan and schedule with clear deliverables as per monthly and quarterly schedules and report as appropriate.
  • In liaison with the Partners and M&E coordinator/ERM ensure project activities and outputs are regularly tracked towards the realization of results as outline both with the agreement with partner and donor and put where faltering ensure that appropriate remedial measures to ensure project implementation is on track.
  • Ensure that through the ongoing projects and commitments, contribute to gender sensitive responses/intervention through continuous data collection and interrogation during project implementation.
  • Consolidate/write project periodic reports in line with the laid down donor requirements and Plan standards.

Financial Management- 10%

  • Creation and maintenance of systems ensuring effective and transparent use of financial resources for timely and informative reporting in line with donor and Plan International policies and procedures.
  • Ensuring compliance with donor and Plan International regulations related to emergency programming.
  • Financial management of the project against the work plans and donor financial compliance requirements

Risk Management- 5%

  • Ensuring compliance with security procedures and policies as determined by country leadership.
  • Proactively ensuring that team members operate in a secure environment and are aware of policies.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and   Inclusion (GEI) 5%

  • Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
  • Leads the orientation of programme staff to ensure that they are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;
  • Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
  • Ensures that Plan Kenya contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
  • Ensuring all interventions adhere to Plan International’s PSEA Policy, Gender Inclusion Policy, Do No Harm principles, and beneficiary accountability standards.

Other duties 5%

  • Any other assignment within the scope of work.
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