Full time Offered Salary :

Cross Border Community Resilience (CBCR) Finance and Accounting Manager at Chemonics International. Nairobi

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Job Description

Specific duties include, but are not limited to:

  • Serves as the lead finance specialist on the project responsible for the review and processing of all payments prepared by the bookkeeper. Must ensure that all supporting documentation and approvals are accurate prior to any approvals or signatures.
  • Compiles or reviews copies of all receipts for all expenses including operations, technical, and grants expenses.
  • submissions to the Activity and improve overall capacity in grantee financial management
  • Facilitate provision of information and documentation during audits
  • Review expense reports
  • Provide a first review of all accounting transactions entered into the accounting software by the Bookkeeper; in cases where the bookkeeper is absent, enters transactions ensuring appropriate separation of duties.
  • Review procurement transactions prepared by Bookkeeper to ensure that all supporting documentation and approvals are accurate;
  • Oversee bank reconciliation process as a second reviewer;
  • Ensure the maintenance of proper accounting documentation;
  • Process payroll each month and prepare salary receipt/payroll forms, as well as the withholdings and employer contributions
  • Liaise with income tax authority and remit employee withholdings and VAT reports on a monthly basis
  • Serve as the primary point of contact with the home office Finance & Accounting team representatives;
  • Review and approve all the work prepared by the bookkeeper;
  • Review all coding sheets before they are sent to the director;
  • Examine monthly wire transfer requests through a thorough analysis of Activity expenditures;
  • Manages grants and subcontractor management by reviewing and monitoring monthly subcontractor invoices
  • Provide training to project staff on compliant activity requests and provides training for
  • Evaluate VAT reports to ensure accuracy and compliance
  • Ensure all transactions are in compliance with USAID rules and regulations.
  • Support the Finance Manager as a liaison to other administrative and technical components to manage Activity financial budgeting and expenditure progress
  • Conduct pre-award surveys to verify financial capability of all grantees prior to award
  • Lead trainings for grantees on an individual and group basis on the financial requirements and any financial management issues with the goal of improving the quality of the financial
  • Perform other duties as assigned by the director of grants & operations to achieve the Activity’s goals and objectives
  • Reporting and Supervisory Requirements:
  • This position will report to the director of grants & operations and will supervise the finance assistant.
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